NovaEdtech
1,400 hours of ops work, quietly replaced by AI.
NovaEdtech's admissions and content teams were drowning. We rebuilt three workflows with AI — and gave them back their calendars.
The build
We mapped NovaEdtech's full ops surface and picked three workflows where AI clearly won on ROI. First, admissions triage: an LLM agent that reads inbound leads, pulls academic history from attached docs, classifies programme fit, drafts a personalised first reply, and routes to the right counsellor. Second, content repurposing: every 45-minute webinar becomes a blog, three LinkedIn posts, five shorts, a newsletter and an email drip — drafts reviewed by a single editor. Third, weekly reporting: an agent that reads GA4, Meta Ads, CRM and LMS data and writes a two-page weekly narrative with anomalies flagged. All three shipped with evals, cost caps, SSO and audit logs. Admissions response time dropped from 6 hours to 20 minutes. Content output per source asset went up 6×. And the CEO got her Monday mornings back.
FAQ
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OpenAI + Anthropic for generation, pgvector for retrieval, n8n for orchestration, custom Next.js dashboards for human-in-the-loop review, SSO via Google Workspace.
1,400
Ops hours saved
in 90 days
-94%
Lead response time
from 6h to 20m
6×
Content output
per asset